CRFAC Annual Meeting Minutes - Feb 27, 2010

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Approved on June 26, 2010

CRFAC Annual Meeting Minutes
February 27, 2010 @ 12pm
Vets Hall - Necedah


1. The February 27, 2010 CRFAC Annual Meeting was called to order by President Dale Swinehart at 12:00pm. Members present: Roger and MaryJane Bean, Rich and Gayle Frisco, Al and Karen Morschauser, Dale Swinehart, Randy and Ann Dohnke, Daena and Karen Morgan and Randy Aicher. Dale S. welcomed everyone.

2. Reports:
Secretary – Roger B read the minutes of the Dec 05, 2009 Special Membership Meeting. Motion by Ann D. and second by Karen M. to approve. Motion passed. Roger B. abstained

Treasurer – Roger B. gave and distributed the Annual CRFAC Treasurer’s Report. Motion by Karen M. and second by MaryJane B. to approve. Motion passed. Roger B. abstained. (Attached). Also the 2009 Audit Committee, chaired by Al Morschauser has audited the 2009 CRFAC financial records and no discrepancies were found or noted (Attached).

Committee Reports:

Events, Publicity and Activities – Al M. and Rich F. Al reported the Event Committee has published the 2010 events. CRFAC Events/Activity Posters have been printed and are being distributed to local business, etc. The 2010 CRFAC activities is posted on the web site. Rich F. reported on the advertising for the Winter Poker Run that was forwarded to 4 web sites and 2 magazines. Discussion continued regarding event information dissemination. Al M indicated that the combining of the Publicity and Events Committees should improve any communication shortcomings regarding event details. In addition, Al M indicated that a Board Member had been assigned to the new committee for continuity and ensuring the event information gets out to interested parties. Al M. reported that WATVA again this year is sponsoring Youth in the Outdoors and that if any members are interested in participating go the WATVA web site for the detailed information.

Trail/Routes – Randy D. – Randy indicated that a number of new routes will be opened in the village following Village Board’s anticipated action. Also, Randy will attend the March meeting of the Town of Necedah which is expected to approve their routes for the upcoming year. Missing or damaged signs over the winter months will be replaced after the thaw. Dale S. reported that some route changes will be forthcoming in the Town of Armenia.

Safety and Training – Al M. Al M. reported the club will sponsor a Spring ATV Safety Certification Class in Necedah on March 26/27, 2010.Currently there are 14 students signed up. Detailed information is on the club web site calendar.


3. Old Business:

Web Site – (http://www.crfatvc.com) the web site has event info and has been updated more timely. Some general cleanup/behind the scenes on the web will be done over the next few months.

Maps – Dale S. reported almost all of the maps for 2010 have been distributed. It is expected that the Club will solicit advertising from current sponsors and new business for the upcoming year. The Board will work the issue.

IRS (tax) Reporting –Roger B. – Roger B. reported that Lutz Accounting and Tax have filed the required document and forms for the 2008 tax year. It was generally determined that the club only had to fill a e-form or post card and does not expect to have to pay any tax.

Winter Poker Run – Roger B reported that the Winter Poker Run at Shipwreck was very successful. A total of 131 persons registered for the event. After all income and expenses were calculated, a net income for the club to support our routes and community activities amounted to approximately $906.00. Thanks to all those that participated and supported the CRFAC.

4. New Business:
County ATV Activity – Roger B. reported that JCEDC has organized an ad hoc ATV group to look at promoting Juneau County ATVing for non-residents and residents. Roger is representing CRFAC. The committee will be meeting periodically to formulate action/activities, but presently is gathering information on route accessibility, use of county land for connecting trails, local interest, and how to promote Atving at the County level.

Clearfield Petition – A petition was drafted and reviewed at the Ad hoc County ATV Committee and by the Board of the CRFAC to encourage the Town of Clearfield to open some connecting routes to existing established routes. Dale S. will be handling the logistics and contacting Town of Clearfield CRFAC members in soliciting signatures. (copy attached)

Germantown ATV Survey – Roger B reported that the Town of Germantown had included in their tax bills a non scientific survey regarding ownership and money spend on ATVing trips. 336 surveys were returned indicating 244 owned ATV while 92 did not and approx $146 per person was spent per day when traveling on an ATV trip outside local area.

CRFAC Membership Dues – Dale S. asked for suggestions and discussion regarding CRFAC dues, etc. The general consensus was for the Board to put together some options and a general discussion would take place at the Cleanup Day on April 24, 2010 potluck.

Election of Board Members (2) – Al M. took the Chair for this portion of the meeting. Al reported that the Nomination Committee (Al M. Randy D. and Ann D.) had confirmed interest in servicing from Dale S. and Ron B. However, Ron B. had recently submitted information to the committee that he would not be seeking another term. The Committee tender Dale S. for a Board position. Al M. asked for nomination from the floor. Roger B nominated Ann D. Al M. asked three times are there any other nominations, hearing none closed the nominations. Roger B made motion to cast a unanimous vote for Dale S. and Ann D. seconded by MaryJane B. Motion passed. Congratulations – Ann D. and Dale S.

Election of CRFAC Board Officers – Dale S. took the Chair. Nomination for Chairperson (President) – Dale S. - motion by Al M and second by Karen M.; Vice-Chairperson (Vice President) – Al M. –motion by Daena M and second by MaryJane B.; Secretary – Ann D. – motion by Dale and second by MaryJane B.; Treasurer – Roger B.- motion by Daena M. second by Ann D. Dale S. during each position nomination called 3 times for any other nomination for the officer positions hearing none closed the election of officer position accordingly and motion passed.

Board of Directors - Dale S. reported that the previous Secretary had not been attending Board meeting since last June 2009. Also, the Past – President position on the Board was also not active or attending Board meeting. Dale indicated that it was unfortunate that the activity of these 2 Board positions had declined and would be putting this issue on the Board of Directors next meeting agenda.


5. Other Business:

The next Board of Directors meeting is scheduled for March 9, 2010 at 4:00pm at the Vets Hall in Necedah and all members are welcomed to attend.

The next Membership Activity will be held on April 24, 2010 at 10am at the Vets Hall in Necedah for cleanup of refuge and township ATV routes with a potluck to follow the cleanup activities. All CRFAC members are asked to bring a dish to pass. The Club will provide meat, buns, soda, etc.

6. Adjourn: Motion by Karen M and second by Ann D. Motion Passed.


Respectfully submitted,

Roger Bean, Treasurer and “Meeting Recorder”
Feb 28, 2010